Privacy Policy

Last updated: March 08, 2026

1. Information We Collect

When you use Beem Vision, we collect the following information:

• Uploaded Documents: Images and PDFs you submit for scanning. These are sent to our processing service for data extraction and are not stored on our servers.
• Extracted Data: The structured data output from your scans. For free/public users, this data is automatically deleted after 1 hour.
• Usage Data: IP addresses and submission timestamps for rate limiting and abuse prevention purposes.
• Device Identifier: A randomly generated device ID stored in a cookie to track usage across sessions and networks.

2. Cookies

Beem Vision uses the following essential cookies:

• Device ID (device_id): A unique identifier assigned to your device to enforce daily scan limits. This cookie persists for 1 year and is used to identify your device even if you change networks. It does not contain any personal information.
• Session (_beem_ocr_session): A standard Rails session cookie used to remember your preferences (e.g., selected document type). This cookie expires when you close your browser.
• Cookie Consent (cookie_consent): Records your acceptance of this cookie policy. Persists for 1 year.

We do not use any analytics, advertising, or third-party tracking cookies.

3. How We Use Your Information

• To process and extract data from your uploaded documents.
• To provide shareable scan result links.
• To prevent abuse and enforce usage limits (10 scans per day per device).
• To remember your preferences within a session.

4. Legal Basis for Processing (GDPR)

For users in the European Economic Area (EEA), we process your data under the following legal bases:

• Consent: By accepting our cookie banner, you consent to the use of essential cookies.
• Legitimate Interest: Rate limiting and abuse prevention to protect the service and its users.
• Contract Performance: Processing your uploaded documents to deliver the service you requested.

5. Data Retention

• Uploaded documents are not stored and are discarded immediately after processing.
• Scan results for free/public users are automatically deleted after 1 hour.
• Rate limiting data expires after 10 minutes.
• Device ID cookie persists for 1 year but can be deleted by clearing your browser cookies at any time.

6. Third-Party Services

We use a third-party document processing API to perform optical character recognition and data extraction. Your uploaded documents are transmitted to this service solely for processing purposes.

7. Data Security

All data transmission occurs over encrypted HTTPS connections. We implement rate limiting and bot detection measures to protect the service from abuse.

8. Your Rights (GDPR)

If you are located in the EEA, you have the following rights under the General Data Protection Regulation:

• Right of Access: You may request information about the data we hold about you.
• Right to Erasure: You may request deletion of your data. Since we do not store uploaded documents and scan results are automatically purged after 1 hour, minimal data is retained.
• Right to Withdraw Consent: You may withdraw cookie consent at any time by clearing your browser cookies.
• Right to Object: You may object to processing based on legitimate interest.
• Right to Lodge a Complaint: You have the right to lodge a complaint with your local data protection authority.

9. International Data Transfers

Your uploaded documents may be processed by servers located outside of the EEA. By using this service, you acknowledge and consent to such transfers.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Continued use of Beem Vision constitutes acceptance of any changes.

11. Contact

For privacy-related inquiries, please contact Beem Pte Ltd.